1) Who we are and scope

This Privacy Policy explains how GELYDA & Education and Future Institute (“we,” “us,” “our”) processes personal data in connection with the 2026 GELYDA International Conference (the “Event”), including our conference websites, registration and submission forms, support channels, email communications, photography/video from the Event, and any related online sessions. Contact: 2026.gelyda.conference@gmail.com This policy applies to attendees (presenters, listeners, virtual participants), authors, speakers, scientific committee members/reviewers, sponsors/partners’ contacts, and website visitors.

2) Summary

• We do not share registrant contact information with third parties without your consent.
• Registrant information is primarily used to verify registrations and to notify you of similar events organised by GELYDA in the future.
• Sponsor sharing happens only with your opt-in during registration.
• We use cookies and similar technologies on our websites (see “Cookies” below).

3) Information we collect

Information you provide directly:

• Identification and contact details (name, email, phone, postal address), affiliation/position.
• Registration details, participation type, preferences (if provided).
• Submissions for the scientific program, feedback forms, testimonials.
• Support requests and communications.

Information collected automatically:

Device, browser, IP address, and usage data via cookies, pixels, and similar technologies. See “Cookies”.

Publications & programs:

If your work is accepted, your name, affiliation and submission details may appear in programs, abstract books, proceedings, websites, and archives.

Photos, video & recordings:

We photograph and record our Events. Your image and/or voice may appear in these materials.

4) How we use your information

• Provide, maintain, and improve Event services.
• Communicate about registration, submissions, schedules, updates, and security.
• Market similar events (you may unsubscribe anytime).
• Create Event materials and promotional content.
• Comply with legal obligations and protect our rights.
• Share data with sponsors only if you opt-in.

5) Legal bases (GDPR)

• Contract – for registration, payments, certificates.
• Legitimate interests – event operation, limited marketing, photos/video.
• Consent – sponsor communications, cookies, testimonials, special data.
• Legal obligations – accounting, safety, lawful requests.

6) Sharing of information

• No selling of personal data.
• Sponsors receive contacts only with opt-in consent.
• Service providers (hosting, payments, email, CRM, streaming, analytics) under strict contracts.
• Names and affiliations may appear publicly in Event materials.
• Disclosures may occur if legally required.
• Aggregated/de-identified statistics may be shared.

7) Payments

Online credit card payment: We do not store full card details. Payments are processed only through the official online registration system. Bank wire transfer(WOORI Bank): Bank account details are provided only during registration or on official invoices, and remittance receipts are used solely for payment verification.

8) International transfers

Where data is transferred outside the EEA/UK, we use Standard Contractual Clauses or equivalent safeguards.

9) Data retention

• Financial/tax records: up to 10 years.
• Registration/support: 2–3 years.
• Marketing contacts: up to 3 years or until unsubscribe.
• Publications: long-term.
• Photos/video: retained unless removal is requested and feasible.

10) Your rights

You may access, rectify, erase, restrict, or object to processing, and withdraw consent. Contact: 2026.gelyda.conference@gmail.com.

11) Security

We use encryption, access controls, and secure vendors. No system is 100% secure but we work continuously to safeguard data.

12) Children

Events are intended for adults. Under-18s may attend only with permission and supervision. We collect minors’ data only with parental consent if necessary.

13) Cookies & Tracking

We use cookies to operate our sites, analyze traffic, and personalize ads where you consent.

Types of cookies:

• Strictly necessary: Essential for functionality.
• Performance & analytics: Aggregate usage data (e.g., Google Analytics).
• Functionality: Save preferences (language/region).
• Advertising & targeting: Personalized ads via partners (Google, Meta, LinkedIn).

You can manage cookies via your browser or consent banner. Blocking cookies may affect functionality.

14) Promotional communications

We send newsletters and event updates. You can unsubscribe anytime. Service-related emails may still be sent.

15) Sensitive personal information

We process dietary/accessibility or other special-category data only with consent and only as needed.

16) Changes to this policy

We may update this Privacy Policy periodically. The “Last updated” date shows the latest version. Significant changes will be notified.

17) Contact us

Questions or requests about this Privacy Policy or your data? Email: 2026.gelyda.conference@gmail.com